Workflow utilities
These four act on where an object is in its workflow, rather than on its properties. Each is independent and off by default.
The utilities
State Due Reminder
Utility to send reminders for workflow states that are due.
State Duration
Utility to calculate how long time in days that a object has been in a workflow state.
State Comment Copy
Utility to copy the value of a comment during a workflow state transition, and show a warning if it is not filled.
State On Hold
Utility to send objects that are marked as 'on-hold' to an on hold state, and automatically move them back to the correct state when no longer marked as on hold.
Workflow utility configuration settings, generated from M-Files Essentials 0.26.6.1.
How they relate to the workflow
Section titled “How they relate to the workflow”None of these move an object through its workflow except State On Hold, which does so deliberately: an object marked as on hold is sent to a holding state and returned to where it came from when the mark is removed. The other three observe.
State Duration writes how long an object has been in its current state onto the object, so a view or a report can be built on it. It updates on a schedule rather than at check-in, which is what makes it useful and also what makes it the one to watch on a large vault.
State Due Reminder sends a notification when a state is overdue. It works from a date property and a number of days, optionally counting business days only.
State Comment Copy carries a comment written during a transition onto the object, and warns when the comment was left empty. It is what makes “why was this rejected” answerable a year later.